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Schedule Changes

Once you are enrolled in classes, sometimes it is necessary to change your schedule. Most of these adjustments can be made directly in Enroll and Pay, but there are times, especially after the semester has begun, that you will need to utilize an online form to adjust your schedule. Always try to make the schedule change in Enroll & Pay first since that happens in real time. The forms below require obtaining approval from various parties in addition to manual enrollment, which takes more time and could lead to additional complications.

Adding and Dropping Classes through Enroll & Pay

You can add and drop most classes through Enroll & Pay. Student Information Systems provides how-to guides containing step-by-step instructions on how to add or drop a class.

Required Approvals for Adding or Dropping Courses or Hours

After the last day to add/change sections without permission has passed, adding the course requires instructor approval. The below Schools also require approval from a representative in the School. These approvals are obtained as part of the Add After Deadline form approval process. 

  • Applied English Center
  • Architecture & Design
  • Business
  • Engineering - undergraduate students only
  • Pharmacy - undergraduate students only
  • Professional Studies
  • Social Welfare
  • Law

After the last day to add/change sections without permission has passed, increasing and decreasing hours of a variable credit course requires instructor approval.

Increasing hours:

The Schools listed below also require approval from a representative in the School to increase hours. Students may increase hours to a variable credit course thru the last day of finals, however, after the last day to add a course with permission has passed all schools and the College require Dean approval to increase hours. These approvals are obtained as part of the Request to Adjust Credit Hours form approval process.

Decreasing Hours:

When decreasing hours of a variable credit course the Schools listed below also require approval from a representative in the School between the last day to add/change with permission and the last day to drop a course with a W. Students may decrease hours to a variable credit course thru the last day of finals, however, after the last day to drop a course with a W has passed all schools and the College require Dean approval to decrease hours. These approvals are obtained as part of the Request to Adjust Credit Hours form approval process.

  • Applied English Center
  • Architecture & Design
  • Business
  • Engineering - undergraduate students only
  • Pharmacy - undergraduate students only
  • Professional Studies
  • Social Welfare
  • Law

After the first day of the semester students in the below programs will need to use the withdrawal form to drop or withdraw from classes. Students may not withdraw after the second period drop ends. 

  • Pharmacy 
  • Engineering – undergraduate students only 
  • Architectural Engineering – undergraduate students only 
  • Applied English Center 
  • Law 

The first day after the second period drop students in the below programs will need to obtain approval from their school and the no drop hold will be removed. You will then withdraw online via Enroll & Pay until 11:59 p.m. the same day the drop hold was removed. Students may not withdraw after the second period drop ends. 

  • Architecture and Design 
  • Education and Human Sciences – undergraduate students only 
  • Social Welfare 
  • Professional Studies 

When a student drops credit hours, tuition, campus fees, and off-campus area fees assessed on those hours will apply in full to the same number of additional credit hours provided that one of the following conditions is met:

  1. drops and adds are completed on the same day or
  2. all changes occur during the 50% refund period. 

Please use the swap function in Enroll & Pay or on the Schedule Change Forms to expedite this process. 

Late Enrollment

Students not enrolled in at least one course before 12:00 a.m. on the first instructional day of the Fall, Spring, and Summer semesters for full-term courses are considered enrolling late. The enrollment process varies depending on the instructional day in which you are attempting to add classes (short courses have adjusted dates that are found on the short course academic calendar). Although the University of Kansas offers late enrollment waiting to enroll can result in many complications and is not recommended. 

Period 1 (Instructional Days 1-5):

A $150 late enrollment fee applies for Fall and Spring semesters; $75 for Summer term.

Period 2 (Instructional Days 6-20):

After the fifth instructional day of the semester/term, you must petition to late enroll. You may obtain the form and instructions from your school. If you have questions about obtaining the form contact your advisor.

A $150 late enrollment fee applies for Fall and Spring semesters; $75 for Summer term.

Adding Class Error Messages

If you receive an Enrollment Error when trying to enroll online please make note of the 5-digit class number, subject and catalog number of the class (Ex. 12345 ENGL 101) and what the error message said. Use the information below to determine your next step.

These error messages require Permission from the department or instructor to enroll. Once you have obtained the permission you will enroll yourself through Enroll & Pay.  

Contact the department where the class is offered to request a permission number. (example: email or call the Math Department to request permission to add a math class). 

Make note of the following when contacting the department: 

  • The subject and catalog number of the class. 
  • The 5 digit class number of the class. 
  • The error you received when you attempted to enroll. 

After the last day to add/change sections without permission has passed for the course you are adding, instructor approval is required and the Add After Deadline form should be used in lieu of the above process.

If you receive an Enrollment Error when trying to enroll online please make note of the 5-digit class number, subject and catalog number of the class (Ex. 12345 ENGL 101) and what the error message said. Use the information below to determine your next step.

This error message indicates last day to add/change sections without permission has passed for the course you are adding. Ensure you can be successful beginning the class at this time. Consider reaching out to the instructor to discuss the impact of enrolling after the deadline.  

You need the 5-digit class number, subject and catalog number of the class for this form (Ex. 12345 ENGL 101).

Review the Academic Calendar (note: short courses have separate deadlines) to find the last day to add or swap the class with approval for the specific course you are attempting to add. If the deadline has not passed, complete one of the following forms: 

  • Request to Enroll After the Deadline: to request permission to enroll in a class after the last day to enroll online. This form will route to instructors and schools for approval. Monitor your email closely as all communication will come directly to your KU email address. If approved the Office of the University Registrar will enroll you in the class. 
  • Request to Adjust Credit Hours: to request permission to increase the credit hours of a variable credit course you are currently enrolled in. This form will route to instructors and schools for approval. Monitor your email closely as all communication will come directly to your KU email address. If approved the Office of the University Registrar will enroll you in the class. 

If the deadline to enroll with instructor approval has passed, complete one of the following steps:

  • If you are already enrolled in at least one course for the Spring 2022 semester complete the FacEx form to request an exception to add after the last day to add with permission. 
  • If you are not enrolled in any courses for the current semester and are attempting to enroll in a class after the last day to enroll with permission visit with your advisor about first obtaining a Permission to Late Enroll form along with your next steps.

If you receive an Enrollment Error when trying to enroll online please make note of the 5-digit class number, subject and catalog number of the class (Ex. 12345 ENGL 101) and what the error message said. Use the information below to determine your next step.

This error message indicates you have two classes that have at least one overlapping meeting time. Please review the courses to ensure you can be successful in both given the overlapping time, and we recommend communicating with both instructors before you submit the form to request permission to enroll.

You need the 5-digit class number, subject and catalog number for both classes you are attempting to add for this form (Ex. 12345 ENGL 101).

Complete the Request for Time Conflict Approval form. Monitor your KU email closely after sending the request and respond promptly if you are asked for additional information. You will be notified of the decision via email. 

If your request is approved, the Office of the University Registrar will enroll you in the class.

If you receive an Enrollment Error when trying to enroll online please make note of the 5-digit class number, subject and catalog number of the class (Ex. 12345 ENGL 101) and what the error message said. Use the information below to determine your next step.

This error message indicates you have exceeded the maximum number of hours your School or the College allows for a semester. If you feel you will be successful in the number of hours you are attempting to enroll in and you have visited with your advisor you may submit the Request to Enroll Above Maximum Hours Limit form to request permission to add the class. 

You need the 5-digit class number, subject and catalog number of the class for this form (Ex. 12345 ENGL 101) 

Monitor your email closely after sending the request and respond promptly if you are asked for additional information. You will be notified of the decision via email. 

If your request is approved, the Office of the University Registrar will enroll you in the class.